Digital fleet management for the DRK: efficiency, cost savings, and sustainability at a glance

Managing complexity in the fleet

From emergency vehicles to 30-ton trucks – the DRK fleet in the Aachen city region is as diverse as it is demanding. In addition, legal requirements such as driver’s license checks, accident prevention inspections (UVV), and CO₂ reporting make daily administration more difficult. Manual processes with Excel spreadsheets and paper were no longer sufficient. The need for action was clear: more transparency, more efficiency, more digital support.

Digital transformation with Avrios

With the introduction of Avrios, the DRK city region Aachen made the switch to fully digital fleet management. Almost all vehicle data is now centrally available, tasks can be managed automatically, and legal requirements are reliably met.

“We had to move away from the old paper files – with Avrios we finally have an overview of everything happening in the fleet.”

Automated processes & greater efficiency

Accident prevention inspections (UVV), main inspections, and special inspections are centrally scheduled, and workshop work is evenly distributed throughout the year.
Drivers use the app for driver’s license checks and safety training – simple, mobile, and legally compliant.

Cost savings through optimized leasing management

80 vehicles on lease: different contracts, one digital system.
Mileage monitoring prevents excess kilometers and helps with targeted vehicle replacements.
Early decisions avoid contract extensions or shortages.
“The software helps us actively manage leasing contracts and either extend them in a targeted manner or reassign vehicles.”

Sustainability & CO₂ tracking

CO₂ emissions are automatically recorded via fuel cards.
Avrios provides the basis for sustainable fleet decisions and funding opportunities for electric vehicles.
“Without software, you have no chance of keeping emissions under control with a fleet of this size.”

Strategic decisions through data analysis

Underutilized vehicles were identified and removed from the fleet.
Pool vehicles were consolidated – savings without loss of performance.
“We were able to cut several vehicles because, for the first time, we saw their utilization in black and white.”

Conclusion: Digitalization pays off – early and strategic

For the DRK city region Aachen, it is clear: a scalable, GDPR-compliant software solution like Avrios by Shiftmove is the key to modern fleet management. By combining a central data base, automation, and transparency, the organization saves time, money, and resources – while at the same time ensuring safety and sustainability in operations.

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