Maintaining a compliant business is essential for any fleet manager - it is the law to make sure that vehicles are safe and roadworthy so that they can safely carry out the tasks expected of them. Having well maintained vehicles prevents costly downtime and disruptions to service. By keeping and maintaining up to date and specific evidence of essential vehicle checks along with driver checks it’s much easier to create an auditable log that is a requirement for fleet compliance regulations. Click here to see news on fleet compliance.
Fleet management software can help you keep track of all of the essential compliance areas such as; vehicles, specifications, registration and permitting, maintenance and damage management, parts, invoices and warranties, and driver checks as well as mandatory driver training.
A key part of compliance is also understanding and reducing risk. Safety and risk management also allows you to avoid high insurance premiums and legal fees. Software as a central repository keeps all of your information accurate and auditable which in turn gives you the power to act on areas of concern.
Data-driven fleet management systems and software also help when managing key third party vendors, drivers and operational administration such as; annual driver license checks, ensuring operational tasks are carried out in a timely manner and adhere to key deadlines.
To ensure compliance it is often important to carry out regular internal auditing. Software again helps in these scenarios as auditing from multiple sources can be very time consuming and leaves room for error.