Fleet Management Software

Fleet management within companies has often been seen as a side task or a subset of a task within another role. But as time has moved forwards and companies have more and more vehicles to manage within a fleet the job of a fleet manager has become even more important.

March 28, 2021

This job often requires a lot of data entry and manual administration which can be very time consuming and repetitive. Fortunately now there is specific fleet management software to help deal with fleet management. So you can automate key processes and report on data within your fleet as easily as with a few clicks.

What is fleet management?

Fleet Management is a term often used to refer to various types of mobility management within a business. Fleet Management essentially means the administration, monitoring and planning of a vehicle fleet within a business. Topics a fleet manager will work on tend to include leasing and financing, compliance, damage management, fuel management supply management, logistics and health and safety.

What types of company have a fleet?

Fleet management is mainly a function in companies of a larger size. These companies may have a fleet of company cars for employees, or they may work within freight forwarding, medical, taxi or car rental. Almost any company industry can have a vehicle fleet. Often the difference is the purpose of the fleet within the business.

Cost Management in fleets

The biggest challenges right now

Often one of the biggest challenges in fleet management is gaining transparency over the fleet costs. A large fleet will have a lot of variables that impact the cost to the business. Without software it can be very difficult to maintain all of those data points in a way that can be useful to understand. Compliance is also a big challenge for a fleet manager as they must adhere to regulations based on the country they reside. For companies that have fleets in multiple countries this can add a level of complexity. Click here to read more about multi-country fleets.

What does the future hold for fleet management?

According to Shell and their future of fleet report by 2040, the fleet industry will have been transformed almost beyond recognition. The need to transition to new fuels will create challenges and opportunities for fleet managers that are considerably different from those faced by the domestic vehicle industry. With companies having clear carbon footprint goals and working to become more sustainable it will likely mean a different type of vehicle is used for the commercial fleet. It is expected many companies will already be preparing for the future of fleet management and have already begun adjusting their internal processes and technologies. If you’d like to read Shell’s full report you can download a copy here.

The advantages of fleet management software

The advantage of fleet management software is that not only does it allow you to automate more tasks but it can also help you save money. By removing the need for multiple data points and excel spreadsheets you can see all of your fleet information in one place. This is crucial when looking for outliers such as high fuel consumption or overpriced leasing agreements. This will aid you in also making key business decisions such as do you buy your company vehicles vs leasing them or which fuel cards are best?

Alongside vehicle maintenance and general administration it is important to have a clear and easy way to interact with your drivers around key tasks such as driver license checking and insurance. Fleet Compliance is incredibly important within a fleet manager’s job as getting this wrong could risk fines and law action if essential regulations are not followed.

Vehicles can range from companies cars, trucks to shipping fleets. Finding the right software depends on the needs within your business. It’s often best to compare software for their key fleet management features to decide which is the best fleet management software or system for you.

Avrios focuses on vehicle fleets such as cars and vans. We’re also working to help our customers understand the true environmental cost of their fleet and how they can use this information to make better mobility choices for the future.

If you would like to find out how Avrios can help you digitize and manage your fleet, why not read our Why Avrios section here

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