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Digitization for successful fleet management

Many fleet managers use spreadsheet programs such as Excel or Google Spreadsheet for daily fleet management. However, users are often unaware that using Excel can also cause a variety of different problems. By using fleet management software, such as the one from Avrios, many of these challenges are solved through digital and automated processes and gives you the opportunity to focus on the essentials.

June 10, 2021

Many fleet managers use spreadsheet programs such as Excel or Google Spreadsheet for daily fleet management. However, users are often unaware that using Excel can also cause a variety of different problems. Fleet managers usually unconsciously accept a greater expenditure of time, costs, and also legal risks. This is mainly due to the fact that it is impossible, especially with larger fleets, to keep all data in one view, which often means that the ‘true cost of ownership is not conscious and unnecessary costs are spent, which could have been saved under other conditions. In addition, the error rate increases due to manual processes, which can lead to legal challenges, especially with regard to owner liability. 

But this does not have to be the case. By using fleet management software, such as the one from Avrios, many of these challenges are solved through digital and automated processes and gives you the opportunity to focus on the essentials. 

Gone are the days of missing data overviews.

Programs like Excel prevent you as a fleet manager from keeping track of your entire fleet, even if you upload all the data to your document on a regular basis. Why? A fleet is constantly on the move: Costs vary by vehicle, insurances need to be managed, repairs need to be handled, drivers need to be trained, and vehicles that are in various places in the vehicle cycle need to be maintained. 

To efficiently manage all this data for your fleet management, fleet management software can help. Here you can upload all vehicles to a central dashboard and have all information available at a glance in one central location. This not only makes it easier to make better decisions and manage data more efficiently and with less error, but also saves time and fleet costs

Automation of relevant fleet processes

Non-digitized processes for your fleet management take up several hours of your valuable time every day, which you could use with other tasks that have a higher impact. Here, too, fleet management software supports you with automated processes. This automation not only helps you manage and meet important deadlines and schedules but also allows you to shorten communication with insurance companies in case of potential damage and digitally input all important data and documents. 

Fleet reports and analysis for better fleet management

Fleet management software not only helps you manage data but also supports you in one of the most important tasks of a fleet manager – analyzing data. The software enables you to analyze how your fleet is doing and where there are risks but also new opportunities. Especially when it comes to the costs of the fleet but also the risks of drivers and vehicles, it is possible to take direct proactive action in real-time and thus contain costs and damages. 

Identify savings potential

Have you paid too much for repairs in the past? By digitizing your fleet management, you have the opportunity to identify potential savings in various areas and proactively change them. 

Especially in the area of procurement, processes should be digitized and transparent offers obtained, as this is where the greatest savings potential lies. Through detailed cost analyses, decisions such as buying or leasing a vehicle can be better answered to the benefit of the fleet. 

In addition, you can compare different products and providers in your Avrios account via the Avrios Marketplace and obtain the best possible offers for your fleet. 

Digitize your fleet management with Avrios 

Sign up now for your free account for Avrios fleet management software and keep a firm grip on your fleet costs and daily tasks. Your free account provides you with all fleet data and processes in one central location, automated task management, electronic driver license control, and much more. Sign up now.

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